Documentary management… It is necessary to begin by answering the question: what is documentary management? Timely, these are a series of guidelines that are used to efficiently handle documents created and received in an organization. This type of management should consider retrieving and extracting information. At the same time, you must specify the life cycle of the document and the deletion of files. You should also contemplate the conservation of others, at least for a while. All this requires processes that are simple and effective. Carrying out documentary management in a traditional way within a company means having to have large filing cabinets. This is not very practical. That same office space could be used for other purposes. Another aspect of manual document management is the risk of loss of information due to deterioration or loss, even if you have a fairly efficient file manager. Considering that some of these files could be vital to the functioning of the organization a situation like this could have a very high cost. Also, although some companies have opted for digitizing paper-based documents as part of their file management, this may not be the best thing to do. – Why? – Why? There is a lot of time that this requires. Fortunately, the software industry has thought about this kind of requirement within organizations. They start from the fact that it is better to have the file in digital from the beginning. Thus, documentary management programs have been developed that are quite efficient and that in combination with a good backup can be the most viable solution in any case.
Documentary management software: what is it about?
The document management system is also known by the acronym DMS ( document management system). It is precisely designed to collect and manage files in an organization. Its purpose is to ensure its status and maintain control over the information contained in those documents. It is a computer tool that makes it possible to organize digital documents (they can include text, images and videos). It places them in a centralized location. On the other hand, it allows these files to be available to members of the organization quickly and simply. Of course, access to such documents will be conditional on factors such as importance and confidentiality. At present, there are several options for fairly efficient document management programs on the market. The choice depends rather on the requirements, characteristics, and resources of the organization that will employ it.
R2 Docuo Ecm - What is R2 Docuo Ecm and what is it used for?R2 Docuo ECM is an ECM solution for document management, file hosting and workflow management developed by R2 Computer Systems… ...
OpenKM Document management - What is OpenKM Document management and what is it used for?OpenKM is a document management solution that allows companies to control the creation, storage, review and distribution of documents, increasing… ...
Athemate software - What is Athemate software and what is it used for?Athento Intelligent Document Management Software that was designed to save time and effort in document management. Athento is a suite composed… ...
Openprodoc - What is Openprodoc and what is it used for?Openprodoc is a document management software, that is, a program to manage documents and share them among users, including a descriptive tab… ...
Fresh - What is Fresh and what is it used for?Alfresco is an open source content management system that enables organizations to capture, store, search, and collaborate on documents of many different… ...
Alexandria online - What is Alexandria online and what is it used for?Alexandria is a documentary management software that was developed by 4TIC with the intention of providing a solution to effectively facilitate… ...
Quofiles software - What is Quofiles software and what is it used for?QuoMiles is Microsoft SharePoint based document management software and enterprise collaborative platform that allows organizations to have the latest generation tools… ...
Logicaldoc - What is Logicaldoc and what is it used for?LogicalDoc is a free document management system that has an intuitive interface makes it easy to use and does not require any… ...
Laserfche Suite ECM - What is Laserfche Suite ECM and what is it used for?Laserfiche is an ECM suite for small and medium organizations with fewer than 100 users that combines content management with… ...
DOKMEE DOCUMENTARY MANAGEMENT - What is DOKMEE DOCUMENTARY MANAGEMENT and what is it used for?Dokmee Documentary Management is a secure and easy-to-use, document management system designed for a variety of purposes, including document capture… ...
DOXIS4 DOCUMENTARY MANAGEMENT - What is DOXIS4 DOCUMENTARY MANAGEMENT and what is it used for?Doxis4 Documentary Management is a DMS software of the SER group, which is presented as a useful and efficient solution… ...
BKM Document management - What is BKM Document management and what is it used for?BKM Documentary Management is a documentary management software from Baratz, under our vision and understanding of the documentary world, allows… ...
DOCUWEB SOFTWARE - What is DOCUWEB SOFTWARE and what is it used for?DocuWeb is Alniti's own modular Electronic Document Management System (EDMS), which combines the digitization, management and archiving of documents, as well… ...
Infocontrol - What is Infocontrol and what is it used for?InfoControl is a web platform oriented to manage, manage and control labor, pension and tax documentation of our clients' contractors. Platform that… ...
Tixtools - What is Tixtools and what is it used for?The Tixtools software for document management and quality, ISO 9000 and quality for SMEs, performs the complete management of the documentation with… ...
Shareme Qms - What is Shareme Qms and what is it used for?ShareMe es un software que permite automatizar y digitalizar la gestión documental en procesos de calidad sometidos a altos requerimientos y… ...