In this article you will learn how Maintenance Software works and the main aspects and functions when choosing the right one.
What is a Maintenance Software or CMMS?
In this article you will learn how Maintenance Software works and the main aspects and functions to choose the right one.
CMMS (Computerized Maintenance Management System, for its acronym in English), means in Spanish «Computerized Maintenance Management System» and is a type of professional software for the administration of maintenance activities.
The objective of the CMMS is to improve the maintenance management of the equipment in your organization.
Objective of CMMS Maintenance Software
The main objective of maintenance software is to gain productivity, by having the equipment in optimal condition, reducing downtime. Ultimately, its objectives are:
- Reduce maintenance costs.
- Improve productivity.
- Save on repair costs.
- Optimize human resources, particularly the maintenance team.
- Extend the useful life of the equipment.
Functions of a CMMS. What is it for?
Let’s review the functions you can automate in a Maintenance Operations Management Software. In the explanation we will pretend that we have implemented a software, and we will go step by step analyzing its functions.
1. Register your assets
Once you have the software on your computer, the first step is to fully register all of your physical assets. You can detail:
- Name and Model
- Spare parts
- Personnel in charge
In addition, it has full control of the technical specifications, with custom fields, attachments, advanced documentation, warranty management, costs, among others.
In the image below, you can see an example of the information that a Professional Maintenance Software allows you to detail.
And these are just some of the characteristics of each asset. You can also schedule financial data, costs and know the team’s history. Everything you need to manage industrial maintenance programs.
2. Integrate the team of operators
We already have all the equipment listed and detailed. The next step will be to register all the technicians, operators and managers, to whom we will then assign maintenance tasks.
3. Schedule Tasks
The third step is to register all task plans:
- Plan tasks, resources and responsible.
- Manage the activation frequencies of the tasks either by dates or by N readings, like a pressure gauge.
- Create unlimited checklist, validation, text, geolocation subtasks, among others.
- Turn pending tasks into Work Orders and track them to completion.
The task upload process is important in developing a successful maintenance work plan. Planning with a CMMS is useful for different types of maintenance:
- Preventive maintenance programs: they anticipate major failures, and schedule periodic reviews.
- Corrective maintenance programs: correct faults once they have occurred.
In this article we will tell you how to plan and define maintenance tasks.
4. Control inventory
Before launching the preventive and corrective maintenance plan within the software, you must ensure that you have the spare parts inventory organized. Within these tools, you can:
- Improve the response time to requests in the spare parts inventory.
- Manage stock control processes.
- Classify each piece in detail, with the possibility of adding images and updates in real time.
- Quickly filter and locate the parts you need.
When defining and managing the maintenance inventory, we recommend you review different options, for this you can contact our team for free.
5. Manage Work Orders
One of the fundamental functions of maintenance software is the management of work orders (WOs).
It is about assigning pending tasks to be done. Each of the activities to be done, are assigned to the technicians or a supplier, and are placed on a pending list. In this dashboard you can see how work orders are recorded.
When the jobs change their status, that is, when they are in process and/or finished, you can share the jobs via Email, or with any collaborative application that you have installed on your smartphone, and that you can integrate into the CMMS.
If you need to know more about the generation of work orders, how to implement these tasks, and the different manufacturers that you can evaluate, do not hesitate to request free advice. In a matter of minutes you will have a clearer idea of the solutions that these software can give you.
Maintenance Software Prices
CMMS prices vary depending mostly on the types of licenses and the number of users that will use the system. When making the payment, you will find single payment options (lifetime license) and monthly or annual payment proposals.
- The more users, the higher the price.
- The more features, the higher the price.
Average Price Per User (in USD)
- Consider the implementation costs: most of the professional options have an installation period, and training to start operating at 100%.
- Clearly define your needs before quoting. The number of users is essential, also take into account the place where it will be implemented. If, for example, it is an area without internet coverage, the «on the cloud» option in the cloud is not for you. You will need a Software that allows you to operate without a signal.
- Take into account the interface so that the operator can manage it easily. The language is important, since not all technicians will be handled in the same way.
- Take time and patience to evaluate the different solutions.
- From ComparaSoftware, we have gone ahead in reviewing the main Maintenance software, in order to advise people who are in the search stage. If you want us to share our information with you, feel free to request a free advisor.
By applying a comprehensive strategy with a CMMS as an assistant, in the medium and long term the benefits will be incalculable. Since you will save costs by:
- Extend the useful life of your equipment.
- Reduce downtime for repairs.
- Increase the overall productivity of production.
Paper and physical records are no longer an option for businesses. Technology is a value that makes a difference, and can make your company much more competitive.
This is why it is essential to keep a digital record of the equipment, monitoring the maintenance tasks that are applied, and managing comprehensive maintenance plans.
Within our Maintenance Software comparator, you can filter by different types of languages, functionalities and prices.
If you require more information, we recommend contacting our team for a free consultation.
EWORKorders CMMS - What is EWORKorders CMMS and what is it used for?eWorkOrders CMMS gives your desktop computer or mobile device a powerful work order management solution, offering easy to use organization and… ... ASSET Essentials - What is ASSET Essentials and what is it used for?Asset Essentials's easy-to-use CMMS will create streamlined workflows, connect your work to your assets for tracking, and even prevent problems from… ... Ampro - What is Ampro and what is it used for?AMPRO is a CMMS (Computerized Maintenance Management Software) application that allows the structuring of your assets (plant, equipment, vehicles, etc.) in an… ... MVP Plant - What is MVP Plant and what is it used for?Work smarter and faster with MVP Plant! CMMS software. Experts recommend it for its intelligent simplicity and improved reliability of equipment.… ... FIX CMMS - What is FIX CMMS and what is it used for?Fiix CMMS, Maintenance Management, will help maintenance teams obtain a record of all assets for which they are responsible. Schedule and… ... Maintenance Connection - What is Maintenance Connection and what is it used for?Work order and equipment history data (for example, repair types, repair frequency, and causes of failure) can be used to identify… ... UPKEEP CMMS - What is UPKEEP CMMS and what is it used for?With UpKeep CMMS, you can get better data and seamless collaboration with your maintenance team so you can make proactive decisions… ... Hippo CMMS - What is Hippo CMMS and what is it used for?Hippo CMMS comes equipped with a powerful, yet simple preventive maintenance software solution that ensures the maintenance of company assets by… ... Anytime Assets - What is Anytime Assets and what is it used for?Anytime Assets is a cloud-based asset management system that allows you to track any asset. Manage teams, tools, meters, people, IT… ... Azzier CMMS - What is Azzier CMMS and what is it used for?Azzier CMMS is the most feature-rich web-based maintenance management software solution due to its exclusive use of advanced programming. The connectivity… ... Varasset - What is Varasset and what is it used for?Varasset is a unified work and asset management software solution for the energy and communications industries. Varasset adapts to the unique business… ... Cititech Software - What is Cititech Software and what is it used for?CitiTech Management Software manages work from start to finish, with full integration into computer maintenance management systems (CMMS). The availability of… ... Benchmate - What is Benchmate and what is it used for?Benchmate describes, schedules, and tracks planned maintenance activity, includes tasks, parts lists, and related documents for each job. Work orders are automatically… ... Valuekeep - What is Valuekeep and what is it used for? The most advanced GMAO software GMAO Valuekeep software has been created to give you greater control of all your company's maintenance… ... CMMS Commum - What is CMMS Commum and what is it used for?comma CMMS is a cloud-based computer software that organizes, schedules, and records the who, how and when of your computer's maintenance… ... Coswin 8i - What is Coswin 8i and what is it used for?Coswin 8i is a solution for Computer Maintenance Management and Enterprise Asset Management that improves maintenance management as well as optimization… ... Concept Evolution - What is Concept Evolution and what is it used for?Concept Evolution is a fully web-based computer-aided facility management solution and the next generation of FSI's award-winning Concept CAFM range. This… ... SS-CMMS Software - What is SS-CMMS Software and what is it used for?Schedule PM the way you want with SS-CMMS. You can schedule preventive maintenance by time, meter or manually. Scheduled PM will… ... CMMS software tabware - What is CMMS software tabware and what is it used for?TabWare is a robust Computerized Maintenance Management/ Enterprise Asset Management (CMMS/EAM) solution that helps customers maximize asset performance, increase equipment… ... Last CMMS - What is Last CMMS and what is it used for? Ultimo Maintenance Management helps you keep your assets in optimal operating conditions. Its easy-to-use, flexible maintenance management solution streamlines your… ... Workmate - What is Workmate and what is it used for?Using Workmate CMMS software is simplicity itself. Store information about your floor items, such as your facilities, buildings, and all items you… ... CBRE Serviceinsight - What is CBRE Serviceinsight and what is it used for?CBRE ServiceInsight allows you to manage the assets, call center operations, and resource allocation of the installation team. Provides users with… ... Offspring - What is Offspring and what is it used for?ProLease's intuitive maintenance software simplifies the way businesses handle work orders and preventive maintenance. Its powerful workflow engine automates the process of… ... Plantlog - What is Plantlog and what is it used for?Discover PlantLog and enjoy its universal components that allow you to design a data logging workflow that meets your exact operational needs.… ... Siteline - What is Siteline and what is it used for?On Now Digital is changing the way you access and interpret power system information with SiteLine. This versatile asset management software allows… ... Directline megamation - What is Directline megamation and what is it used for?Megamation DirectLine: The DirectLine application fully hosted on the web allows you to manage every aspect of your facility maintenance through… ... PMC CMMS - What is PMC CMMS and what is it used for?PMC CMMS has been a leader in CMMS since 1986, PMC software is known for its customization capabilities, scalability and ease… ... QREPORT SOFTWARE CMMS - What is QREPORT SOFTWARE CMMS and what is it used for? QReport is a smartphone based utility (Android/Apple iOS) for all kinds of inspections, logs and documentation, including reports with… ... Mainsover - What is Mainsover and what is it used for?Mainsaver's asset management software program consists of 3 main components: Mainsaver Connect, Mainsaver Core, and Mainsaver API. Utilizing the latest web technologies… ... MEX Maintenance Software - What is MEX Maintenance Software and what is it used for?MEX Maintenance Software is a Computerized Maintenance Management System (CMMS) specifically designed to manage all your critical assets. MEX achieves… ... SOMAX CMMS - What is SOMAX CMMS and what is it used for?SOMAX CMMS helps various organizations keep their assets healthy by providing actionable information on a mobile platform. Native iOS and Android… ... Infraspeak - What is Infraspeak and what is it used for?Infraspeak allows your customers or staff to report failures directly to your system on a simple platform. Identify all your equipment with… ... Mainpac EAM - What is Mainpac EAM and what is it used for?Mainpac EAM is key to understanding your assets, keeping them up and running, and ensuring you get the most value from… ... Medimizer - What is Medimizer and what is it used for?The system design is based on the commercial rules of the clinical environment, providing a systematic and management approach to the quality… ... Mobility Work - What is Mobility Work and what is it used for?Mobility Work is more than a GMAO (Computer-Aided Maintenance Management). It is a new generation maintenance management platform, intuitive, mobile and… ... MAPCON MAINTENANCE - What is MAPCON MAINTENANCE and what is it used for?MAPCON Maintenance Management: MAPCON's Computerized Maintenance Management System (CMMS) is essential to keep facility operations running smoothly while keeping operating costs… ... Kids XAP - What is Kids XAP and what is it used for?Kids Xap is a complete child care management system with over 100 features to complement your service. Customize your Kids Xap… ... Qualer - What is Qualer and what is it used for? Qualer Maintenance Management: Ensure, document and demonstrate the compliance status of your assets with Qualer's CMMS. Reduce downtime and improve facility… ... Ramco Eam on Cloud - What is Ramco Eam on Cloud and what is it used for?Ramco EAM on Cloud: Looking to streamline your active-intensive business? It needs a future-ready solution to feed it! From… ... Imaint - What is Imaint and what is it used for?Competitively priced iPaint's innovative solutions allow you to customize many features while benefiting from cloud computing, mobile access, real-time dashboards and integration… ... Holistech - What is Holistech and what is it used for?HoliTech is the most cost-effective, easy-to-use, and innovative browser-based CMMS software on the market. Log in from anywhere in the world through… ... Fixd Maintenance - What is Fixd Maintenance and what is it used for?Fixd can be used in almost any industry to manage and execute preventive and reactive maintenance. Quickly create, plan, and track… ... Fractal - What is Fractal and what is it used for? Fracttal One helps companies of different sectors and sizes to keep track of their operations, manage work orders, teams and suppliers.… ... EPAC Maintenance - What is EPAC Maintenance and what is it used for?The ePAC Maintenance team over and over again hears the same comment about their award-winning CMMS software package, and never get… ... Vitcomz Software CMMS - What is Vitcomz Software CMMS and what is it used for? Vitcomz offers you software that helps in the management of the maintenance services of a company, allows the planning… ... Fixner CMMS - What is Fixner CMMS and what is it used for?Fixner CMMS allows service companies to easily track their customers. You can consult from the contact details to the comments you… ... Solmicro-Expertis - What is Solmicro-Expertis and what is it used for?Solmicro-expertis is an enterprise management software that allows the integration of a company's operations, so that it can control production, logistics, shipping,… ... Gmao Ecogestor - What is Gmao Ecogestor and what is it used for?EcoGestor GMAO is an advanced software for the preventive and corrective control of maintenance operations and inspections to be carried out… ... Gmaolinx 7.0 - What is Gmaolinx 7.0 and what is it used for?GMAOLINX 7.0 is a GMAO, a computer software to fully manage a maintenance department. It is a standard tool that allows… ... FaciWorks CMMS - What is FaciWorks CMMS and what is it used for?FaciliWorks CMMS: Tracking critical aspects of corrective maintenance and running your preventive maintenance program is the main functionality of FaciliWorks; CMMS… ... Proteus software CMMs - What is Proteus software CMMs and what is it used for?Eagle Proteus is widely recognized for its versatility, it is easy to use and to implant. More than 25 years… ... Dimo Maint - What is Dimo Maint and what is it used for?DIMO Maint offers a full range of solutions for GMAO (Computer Aided Maintenance Management) and After-Sales Service, which is adapted to… ... IBM MAXIMUM - What is IBM MAXIMUM and what is it used for?IBM Maximo is the world's leading enterprise asset management solution that helps you optimize your maintenance and gain greater value from… ... Treyder Gmao - What is Treyder Gmao and what is it used for?Are you trying to incorporate the benefits of preventive and corrective maintenance programs into your business? Treyder has focused on creating… ... Techware Maintrac CMMS - What is Techware Maintrac CMMS and what is it used for?This TechWare MainTrac CMMS software overview explains how you can use and leverage tracking your preventive maintenance needs. Simply put,… ... Protectus - What is Protectus and what is it used for?Protecnus is a preventive and corrective maintenance software that allows you to manage and plan in an easy and online way all… ... Sysman - What is Sysman and what is it used for?SysMan Standard is a complete solution for the Industrial Maintenance of all types of assets in industrial plants, manufacturing companies and food,… ... Solmicro-Expertis - What is Solmicro-Expertis and what is it used for?Solmicro-Expertis is a vertical software focused on companies in the Construction sector, visualizing all phases of the work and its departures in… ... Frontline CMMS - What is Frontline CMMS and what is it used for?Despite its low price, FrontLine CMMS is a very comprehensive asset and service management system. For the little money you pay,… ... Neovero - What is Neovero and what is it used for?GMAO CMMS software for medical equipment management, clinical engineering and hospital maintenance. Integrable in IoT networks for asset monitoring and Artificial Intelligence.… ... Easymaint - What is Easymaint and what is it used for?EasyMint is a software specialized in Asset Maintenance Management, designed to increase the useful life of industrial equipment, medical equipment, loading equipment… ... Synchroteam CMMS - What is Synchroteam CMMS and what is it used for?Synchroteam 's maintenance management software designed by Synchroteam, Synchroteam CMMS is a new generation solution for the successful management of all… ... Netfacilities - What is Netfacilities and what is it used for?Increase the effectiveness and reliability of your maintenance management processes, for building management and service companies, with preventive, job, job site, asset,… ... Above maintenance - What is Above maintenance and what is it used for?Antero Maintenance can provide critical information to keep you aware of situations before they become costly and complex issues. When an… ... Offstrax - What is Offstrax and what is it used for?Officetrax is the ideal software about maintenance. We help you achieve your goals easily and effectively, without problems. Whether you manage or… ... CMMS TINC - What is CMMS TINC and what is it used for?TINC CMMS represents the extra pair of hands every biomedical engineer needs to make their work more efficient in the hospital.… ... Asset Infinity - What is Asset Infinity and what is it used for?With the Asset Infinity CMMS you can: Schedule activities for single or multiple assets Schedule activities without linking any assets as… ... Maintimizer CMMS - What is Maintimizer CMMS and what is it used for?MainTimizer CMMS: Are you using your current CMMS in full extent? We help our customers understand the intricacies of MainTimizer to… ... Bluefolder - What is Bluefolder and what is it used for?BlueFolder is an easy and professional field service management software. BlueFolder makes it easy and affordable to manage and grow your service… ... Master Tools - What is Master Tools and what is it used for? Features and Benefits of Master Tools: Automatic generation of OTS and activity reports. Aaily issuance of Preventive OTS to be… ... Promat³ Maintenance - What is Promat³ Maintenance and what is it used for?PROMAT³ is a preventive maintenance software related to the Industrial Maintenance departments of companies and has been developed using a new… ... Dingo Maintenance - What is Dingo Maintenance and what is it used for?This unique combination of tools and expertise has helped turn customer data — in industries, OEMs, and equipment types — into… ... WGM – Works Maintenance Management - What is WGM - Works Maintenance Management and what is it used for?Abismo-Net is a state-of-the-art multi-user, multi-plant, multi-warehouse and multilingual maintenance management web application. The implementation and continuous maintenance… ... Amos Em Aeromarine - What is Amos Em Aeromarine and what is it used for?AMOS EM offers a number of advantages: In the short term, it offers good maintenance and low economic cost. Io… ... Dynaway Eam - What is Dynaway Eam and what is it used for?Its seamless integration into the Dynamics 365 platform enables efficient and planned maintenance of your production equipment. Using Dynaway EAM for… ... DPSI CMMS Industrial - What is DPSI CMMS Industrial and what is it used for?Our maintenance management software tracks an unlimited amount of equipment and keeps your asset data organized, so you can find… ... CMMS MP Version 10 - What is CMMS MP Version 10 and what is it used for?We redesigned MP with a new, much more intuitive and functional interface, more robust databases, and new tools that… ... Innomaint - What is Innomaint and what is it used for?InnoMaint is a cloud-based maintenance management software that monitors, measures and manages all of your maintenance activities associated with on-site teams, service… ... Manwinwin - What is Manwinwin and what is it used for?ManWinWin is a software designed for maintenance management. It is a flexible, easy-to-use solution so you can manage and control the maintenance… ... HTM Maintenance - What is HTM Maintenance and what is it used for?It is a web tool for asset management and maintenance of companies that will allow you to have in an easy,… ... Gim Tcman - What is Gim Tcman and what is it used for? Features and Functions of Gim TcmanManagement CommitteesMolunteer ManagementMvent ManagementMonation RecurringMonor ManagementMampaign ManagementMalendar ManagementManagement FundraisingMayment ProcessingMccounting Of funds ... Telematel - What is Telematel and what is it used for? Features and Functions of TelematelPortfolio managementPollaboration toolsPilestone monitor Management NotesPanagement TaskPollaboration ToolsPollaborationPocument ManagementPollaboration ToolsPontent ManagementPobile AccessPebates and ForumsPhared Use of ArchivesPask… ... Maininx - What is Maininx and what is it used for? ... EASY MAINTENANCE - What is EASY MAINTENANCE and what is it used for?Software para la Administración del Mantenimiento de Bienes. ... Cryotos - What is Cryotos and what is it used for? ... Minpro - What is Minpro and what is it used for?Minpro is a maintenance management software designed so that you can document all the information related to your equipment and facilities, such… ... Infraspeak - What is Infraspeak and what is it used for?Infraspeak is an Intelligent Maintenance Platform (PIM) that brings connectivity, flexibility and intelligence to your operations. With Infraspeak, you can create your… ... Sige21 - What is Sige21 and what is it used for?Sige21 is a Spanish company that develops specific software for maintenance management. A CLOUD system of web environment that does not require… ... Smimeter - What is Smimeter and what is it used for?Maintenance Services Management controls all activities related to technicians in the field, whether, SS management, hours worked, scheduling controls, among other functions,… ... Tractian - What is Tractian and what is it used for?Online Monitoring and Maintenance Management in one placeWho is Tractian aimed at?Tractian technology is designed for the backbone of the economy: first… ...