Employee scheduling software helps small businesses organize and manage staff working hours. These solutions provide users with side-by-side scheduling display options to facilitate assignment of tasks and shifts based on employee availability. In addition, these solutions allow employees to view their schedules, as well as the overall team schedule, in real time, and make changes through a programming interface. Faster employee scheduling — Manual employee scheduling is a slow process, requiring manual availability queries and meaningful data entry. The employee scheduling tool includes features that eliminate these manual efforts and help managers schedule employees efficiently. As an example, these solutions store license information and ensure that employees are not scheduled to work while on vacation, and include customizable scheduling templates so that users don’t have to start from scratch each time they create a new schedule. Efficient shift change management: Employee scheduling software also helps users efficiently manage shift changes. In cases of unexpected absences, these systems notify managers of required personnel changes and provide a list of available team members to help find a substitute employee. Some employee scheduling tools also offer mobile functionality that allows managers to manage this process on the fly. Calendar management: Complete employee calendars based on their schedules. Calendars are updated in real time to reflect schedule changes. Employee Database — Record employee information, such as demographics, availability, and roles within an organizational hierarchy. Shift Change — Manage shift change requests based on employee availability. Some employee scheduling programs also provide a portal for sending shift exchange requests. Time Clock: Record the time of entry and exit of employees. This information is used to calculate wages based on the number of hours worked and overtime. Vacation track/leave tracking — Track employee leave requests and vacation periods.
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